Post Interview Correspondence

After an interview it is important to thank the employer for their time. Below are sample letters/emails conveying either your continued interest in the position, or your withdrawal.

See: After The Interview

Thank-You Letter: Post-Job Interview

(Your Address)
Jan 12, XXXX

Dr. Foster Walker, Director
Technical Design Group
Atlantic Engineering Systems, Inc.
1220 Warwick Ave.
Newport News, VA 23607

Dear Dr. Walker:
Thank you very much for interviewing me yesterday for the associate engineer position. I enjoyed meeting you and learning more about your research and design work.

My enthusiasm for the position and my interest in working for AES were strengthened as a result of the interview. My education and previous hands-on experiences fit nicely with the job requirements, and I am sure that I could make a significant contribution to the firm over time.

I want to reiterate my strong interest in the position and in working with you and your staff. You provide the kind of opportunity I am seeking. Please feel free to contact me at (410) 444-5555 or at if I can provide you with any additional information.

Again, thank you for the interview and your consideration.

(four blank lines for your signature, if mailing a hard copy)
Robert Rameriz

Withdrawal Letter

(Your Address)
Jan 12, XXXX


Ralph Smith, President
S.T. Ayer Corporation
6921 Hilltop Boulevard
Baltimore, Maryland 21250

Dear Mr. Smith:

I am writing to inform you that I am withdrawing my application for the test engineer position. As I indicated during our interview, I have been exploring several employment possibilities. This week I was offered an administrative position with a local county government agency and, after careful consideration, I have decided to accept that offer. The position provides a very good match for my interests at this point in my career.

I want to thank you for interviewing and considering me for your position. I enjoyed meeting you and learning about the innovative community programs you are planning. You have a fine company, and I wish you and your staff well.

Regina Stacey


Upon being offered a position, an employer will usually require a written letter/email of your acceptance or decline to their offer. Below are samples.

Offer Acceptance Letter

(Your Address)
Jan 12, XXXX

Ms. Amanda Davis, Division Manager
Maryland Department of Human Resources
1000 Hilltop Circle
Baltimore, MD 21250

Dear Ms. Davis:

I am writing to confirm my acceptance of the Human Services Specialist position and to tell you how delighted I am to be joining the Maryland Department of Human Resources. The work is exactly what I have prepared for and hoped to do. I feel confident that I can make a significant contribution to the organization, and I am grateful for the opportunity you have given me.

As we discussed, I will report to work at 8:30 a.m. on May 28 and will have completed the medical examination and drug testing by the start date. Additionally, I shall complete all employment and insurance forms for the new employee orientation on May 29. As we discussed, my starting salary will be $45,000 and health and life insurance benefits will be provided after 60 days of employment.*

I look forward to working with you and your excellent team. I appreciate your confidence in me and am very happy to be joining your team.

Pamela Martin

Offer Decline Letter

(Your Address)
Jan 12, XXXX

Ms. Amanda Stockwell
Sales and Marketing Division
Colonial Properties, Ltd.
1700 Colonial Parkway
Baltimore, MD 21250

Dear Ms. Stockwell:

Thank you very much for offering me the position of Customer Service Manager with Colonial Properties. I appreciate your discussing the details of the position with me and giving me time to consider your offer.

You have an impressive organization and there are many aspects of the position which are very appealing to me. However, I believe it is in our mutual best interest that I decline your kind offer. This has been a difficult decision for me, but I believe it is the appropriate one for my career at this time.

I want to thank you for the consideration and courtesy given to me. It was a pleasure meeting you and your fine staff.

Dina Bernstein


Source: Letters adapted from National Association of Colleges and Employers (NACE), 2011